Set up a new lease agreement for long-term or permanent site occupants.
Accessing the Lease Form
Navigate to Leases and click Create New Lease.
Step by Step
1. Lease Terms
Lease Period — Select the start and end dates using the date range picker.
Campsite — After selecting dates, available campsites are loaded. Search or select a campsite from the list. You must select dates before campsites become available.
2. Payment Terms
Payment Frequency — Select how often rent is paid: Weekly, Fortnightly, Monthly, Quarterly, or Annually. This is recorded for reference only — recurring billing is not currently supported. You will need to create each invoice manually from the lease detail page.
Rent Amount — Enter the rent amount in dollars.
What happens at the end of the lease? — Choose from: Convert to Month-to-Month, Renew for Same Term, or Lease Terminates.
3. Tenants
Add one or more tenants (up to 10) to the lease:
Click Add Tenant to add a tenant row.
Search for and select an existing customer for each tenant.
To create a new customer, click Create Customer (opens in popup) to add one without leaving the page.
Remove a tenant by clicking the delete icon next to their row.
4. Signed Lease Agreement (Optional)
Upload a signed lease agreement PDF document. This can also be done later from the lease management page. Only PDF format is accepted (max 10MB).
5. Lease Status & Summary
Initial Status — Choose Draft (Hold Site) to reserve the site while finalizing, or Active to activate immediately.
A lease summary is displayed showing the rent amount, lease period, and end of lease action.
6. Submit
Click Save Draft (for draft status) or Create Active Lease (for active status) to save.
Next Steps
After creating a lease, you'll typically:
Upload the lease agreement document (if not already done).
Activate the lease when both parties are ready (if created as draft).
Create invoices for rent payments.