GST Settings & Long-Stay Treatments

Camper BMS calculates and records GST on invoices from the settings described below. Which GST treatment applies to your accommodation is your determination as the operator - Camper BMS does not make that determination; it applies the GST calculation to the treatment you have selected. Check with your accountant if you are unsure which choice fits your circumstances.

GST Registration

Your organisation's GST registration status comes from the owner's profile, where it is retrieved when the ABN is verified and can be changed with the Is This Entity Registered For GST? toggle. See Updating Your Profile.

While the organisation is not registered for GST, invoices are issued without GST, no GST controls appear in invoice or lease forms, and each invoice records that it was issued without GST. That record is permanent: registering for GST later applies to invoices issued from that point on, and invoices issued earlier keep their no-GST record.

Where the GST Settings Live

There are two levels of long-stay GST settings, and both are available only to the organisation owner:

• Organisation-wide choice - On the Organisation page. Records whether the organisation treats its long-stay accommodation as input taxed instead of charging GST. When input taxed is selected, it applies across every park and the park-level setting is not used.

• Park GST setting - In Settings > Payments & Invoicing > GST Settings for each park. Records how qualifying long-stay accommodation is treated at that park: Standard GST, the long-stay concession, or the concession from day 28.

Both pages ask you to confirm each change before it saves, and every change is recorded in a history showing the previous setting, the new setting, who made the change, and when.

What Each Treatment Does

Camper BMS keeps the customer's total price the same under every treatment. The selected treatment changes only the GST portion recorded within that total and shown on the documents.

Setting	GST recorded on qualifying long-stay accommodation
Standard	1/11 of the price. A $110.00 charge records $10.00 GST.
Long-stay concession	10% of half the price (the price divided by 20). A $110.00 charge records $5.50 GST.
Concession from day 28	Standard GST for the first 27 days of the stay, then the concession from day 28 onward. An invoice covering both sides of day 28 is split by day, and the invoice shows a GST breakdown of the two parts.
Input taxed (organisation-wide)	No GST is recorded on long-stay accommodation.

The concession options change the GST recorded on qualifying accommodation - not the amount charged to your guest. For the concession from day 28, an invoice covering days 22 to 35 of a stay records six days (22 to 27) at standard GST and eight days (28 to 35) at the concession, and its GST Breakdown lists both parts.

Short stays and separately itemised extras such as add-ons and pet fees record standard GST, and manual charges record whichever GST setting you choose on the invoice (see below). When an invoice mixes a concessional accommodation charge with standard-rated extras, the invoice shows a Total GST figure with a breakdown of each part.

What Counts as a Long Stay

• Bookings - A stay of 28 nights or more, counted from check-in to check-out. A booking from 1 January to 28 January is 27 nights and records standard GST; a booking through to 29 January is 28 nights.

• Leases - The long-stay checkbox on the lease form. Selecting it records your determination that the lease is an arrangement of 28 days or more, and the lease's automatic invoices then use the park's long-stay GST setting. The billing frequency makes no difference - a weekly-billed lease with the box ticked is still a long-stay arrangement. The form pre-fills the box from the lease term, and the saved answer is what decides - Camper BMS does not decide whether a lease qualifies. For the concession-from-day-28 method, the day count runs from when the occupancy first started and continues across renewals.

• Group bookings - All bookings in a group share the group's stay dates, so a group invoice is treated as one stay over those dates.

Manual Invoices

Manual invoices carry their own per-charge GST setting, chosen in the invoice form:

• Lease invoices - Choose the treatment that applies to the charge: standard 10% GST, No GST, or the long-stay concession. A Security Deposit defaults to No GST, and you can change it. Which treatment applies to a given charge is your determination - check with your accountant if you are unsure.

• Booking invoices and standalone invoices - Choose the treatment that applies to the charge: standard 10% GST or No GST.

The setting you choose in the form is what the invoice records - manual invoices do not use the park's long-stay setting.

What Appears on Documents

• An invoice is titled TAX INVOICE when it includes GST, and INVOICE when it does not.

• The GST line names the treatment (for example "GST (long-stay concession)"), and split invoices show a GST Breakdown listing each part.

• An invoice's GST is fixed when the invoice is issued. Changing your GST settings later applies to invoices issued after the change; documents already issued keep the GST they were issued with.

• Payment and refund receipts record their GST at the time they are created. A partial refund of an invoice that mixes GST treatments shows no GST figure on the refund receipt - the refunded part could be any component, so the allocation is yours to determine.

• The invoice and receipt exports include each document's GST treatment, GST amount, and breakdown. See Exporting Data.

Changing Your ABN or GST Registration

The long-stay settings belong to the registered organisation that chose them. When the owner's ABN changes, or the organisation's GST registration ends, the organisation-wide input-taxed choice is cleared and every park's GST setting resets to Standard. Each reset is recorded in the change history, and the new or re-registered organisation makes its own choices.