GST Settings & Long-Stay Calculations

Official Resources

• A New Tax System (Goods and Services Tax) Act 1999

• ATO Goods and Services Tax Ruling GSTR 2012/7

• ATO GST Bulletin GSTB 2001/2

GST Registration Setting

Camper BMS uses the GST-registration setting on the organisation owner's profile. ABN verification may pre-fill this setting from Australian Business Register data, but the owner must review it and can change it with the Is This Entity Registered For GST? toggle. See Updating Your Profile.

While this setting says the organisation is not registered for GST, Camper BMS issues invoices without GST and hides GST controls from invoice and lease forms. Changing the setting later affects new invoices only; invoices already issued keep their recorded amounts and GST treatment. Turning it on asks each park how GST applies to it: see Before the Questions Are Answered.

Where the Settings Live

Only the organisation owner can change these settings:

• Organisation page - Controls the organisation-wide input-taxed setting. When enabled, Camper BMS records no GST on accommodation marked as long-term, and the park settings below are kept but not used while it stands. The owner can also record this choice while setting up the organisation's first park.

• Park settings - Go to Settings > Payments & Invoicing > GST Settings.

Camper BMS records relevant changes, including the previous and new selections, who made the change, and when.

Accommodation GST Settings

The first setting covers accommodation at any length of stay. The rest apply only to stays of 28 nights or more, and are available where GST is recorded on accommodation.

Setting	What Camper BMS does
No GST on accommodation	Camper BMS records no GST on this park's accommodation for stays of any length. These amounts are reported as GST-free, separately from input taxed amounts. Separately charged extras are covered by the add-ons setting below, not this one.
Division 87 concession, from day 28	For accommodation marked as long-term, Camper BMS records standard GST for days 1-27 and uses the long-stay calculation from day 28. For bookings, this maps to nights 1-27 and night 28 onward.
Division 87 concession, from day 1	Camper BMS uses the long-stay calculation from the first day of accommodation marked as long-term.
Standard GST (10%) - Division 87 does not apply	Camper BMS records standard GST on accommodation marked as long-term, the same as it does on a short stay.
Input taxed (organisation-wide)	Camper BMS records no GST on accommodation marked as long-term at every park your organisation runs. The entered tariff is charged unchanged. While this is set, a park's own no-GST setting is kept but not used, and the choice is changed on the organisation page rather than on an individual park.

These are software instructions. Camper BMS does not determine which one your organisation should select.

Before your selections are saved, Camper BMS lists them back to you to confirm.

Before the Questions Are Answered

A park with no answers recorded carries no GST on accommodation, long stays or add-ons, and its invoices are labelled INVOICE rather than TAX INVOICE. Its dashboard shows a GST Settings Required action until the questions above are answered.

This happens where your organisation registered for GST after the park was set up. Your answers apply to invoices issued from then on; invoices already issued keep what they recorded.

Add-On and Pet Fee GST

Add-ons and pet fees are separate supplies from the accommodation they sit beside, so they carry their own setting. It applies at any length of stay, and applies whatever the accommodation settings above are set to, including while the organisation-wide input-taxed setting is in place.

Setting	What Camper BMS does
Standard GST (10%)	Camper BMS records standard GST of 10% on add-ons and pet fees.
No GST	Camper BMS records no GST on add-ons and pet fees. These amounts are reported as GST-free.

Where an invoice carries GST on one part and none on the other, Camper BMS allows only a full refund of it. See Documents and Records.

Changing the Input-Taxed Setting

Before saving a change to the organisation-wide input-taxed setting, Camper BMS shows a notice that the setting may be subject to a 12-month minimum period, and asks the owner to confirm that the organisation has determined the change is permitted or that it corrects an incorrectly recorded setting. Camper BMS records that confirmation with the change.

Camper BMS does not determine whether a change is available to your organisation, and it does not block the change. It cannot see choices your organisation made before it started using Camper BMS. Seek advice from a registered tax agent if you are uncertain.

Guest Pricing

When Camper BMS uses a concessional long-stay calculation, the GST settings page asks what happens to the guest price on long stays. There are two choices.

• Reduce guest price - the tariff you enter is your ordinary rate, and the guest is charged less than it on long-stay nights. With a $110.00 tariff, the guest pays $105.50 and Camper BMS records $5.50 GST.

• Keep guest price unchanged - the tariff you enter is the amount the guest pays, and Camper BMS records the long-stay GST within it. With a $110.00 tariff, the guest pays $110.00 and Camper BMS records $5.73 GST. For a permanent resident on a fixed $8,000.00 per year, the resident pays $8,000.00 and Camper BMS records $417.06 GST. Choosing this records your instruction that entered tariffs are final guest prices, and it needs the acknowledgement on the settings page.

Only a concessional long-stay calculation moves the guest price. Under every other setting Camper BMS charges the entered tariff unchanged: the input-taxed setting and a park set to record no GST on accommodation both charge the tariff and record no GST, and a park where the concession does not apply charges the tariff with standard GST recorded within it.

Calculation Examples

These examples describe Camper BMS output only.

Standard GST

• Customer pays: $110.00

• GST recorded: $10.00

• Amount after GST: $100.00

Long-stay calculation from day 1

Entered tariff: $110.00.

• Customer pays: $105.50

• GST recorded: $5.50

• Amount after GST: $100.00

No GST on accommodation

Entered tariff: $110.00, for a stay of any length.

• Customer pays: $110.00

• GST recorded: none

Separately charged extras such as add-ons are not covered by this setting and still record standard GST.

A stay crossing day 28

A 35-night stay has an entered tariff of $44.00 per night. Camper BMS records standard GST on nights 1-27 and uses the long-stay calculation on nights 28-35.

• Customer pays: $1,525.60

• Total GST recorded: $125.60

The invoice's GST Breakdown lists the standard and long-stay parts separately.

How Camper BMS Identifies Long-Stay Records

• Bookings - Camper BMS treats a booking of 28 nights or more as long-term for its automated calculation. A booking from 1 January to 28 January is 27 nights; a booking through to 29 January is 28 nights.

• Leases - Each lease carries a rent GST classification you select: Long stay (rent follows the park's settings), Standard GST (1/11 of each rent charge), or No GST (no GST recorded; invoices are not tax invoices). The classification you select is what that lease uses, whatever the park is set to. A new lease starts on the park's setting, and only Long stay follows the park. Under the day-28 setting the count runs from when occupancy started, and continues across lease renewals.

• Group bookings - Camper BMS evaluates each booking using its own dates, not the total span of the group.

Mixed Group Invoices

Camper BMS does not support one group invoice containing both input-taxed long-stay accommodation and short-stay accommodation with standard GST. Create separate invoices for that combination. This is a Camper BMS limitation.

Manual Invoices

• Non-rent lease charges - Choose standard GST or No GST. Your selection is what the invoice records.

• Booking charges - Identify whether the charge is for the booked accommodation or is a separate charge. Camper BMS applies the park's accommodation settings only when the charge is recorded as accommodation. For a booking of 28 nights or more that determines whether the long-stay calculation runs, and at a park recording no GST on accommodation it determines whether the charge carries GST at all, whatever the length of the stay.

• Standalone invoices - Choose standard GST or No GST. Camper BMS does not automatically apply a long-stay calculation because the invoice is not linked to a recorded stay.

For manually entered long-stay accommodation and rent, the entered amount is treated as the amount before the long-stay price reduction. Other manual charges remain at the entered amount.

Rent follows the classification saved on the lease. Under the day-28 setting a manual rent charge asks for the dates it covers, both dates are included, and the period appears on the invoice.

Documents and Records

• Camper BMS labels an invoice TAX INVOICE when it records GST and INVOICE when it does not.

  A park recording no GST on accommodation still produces a TAX INVOICE where the same invoice carries separately charged extras, because those extras record standard GST. An invoice for accommodation alone at such a park records no GST and is labelled INVOICE.

• Where an invoice contains different GST calculations, its GST Breakdown lists the parts separately.

• An issued invoice keeps its customer total, GST, treatment, and calculation record when settings change later.

• Camper BMS allows only a full refund of an invoice that mixes GST treatments, such as a stay crossing day 28, or accommodation and add-ons treated differently. Invoices recorded under one treatment can be partially refunded.

• Invoice and receipt exports include each document's GST treatment, GST amount, and breakdown. The Invoice Tax Summary (GST) export sets out the same figures with each one in its own column, filtered to a date range and to your reporting basis. GST-free amounts have their own column, separate from input taxed amounts. See Exporting Data.

Changing the ABN or GST-Registration Setting

When the owner's ABN changes, or the organisation's GST-registration setting is turned off, Camper BMS clears the organisation-wide input-taxed setting, clears any park record of GST-free accommodation, and resets each park to the concession from day 28. The reset is recorded in the change history. Review the settings before issuing new invoices.