Viewing Lease Details

Accessing a Lease

Click on any lease from the leases list to open its detail page.

Lease Information

Agreement number displayed in the page title.
Status with colour-coded badge (Draft, Active, Expired, Cancelled).
Start and end dates.
Occupying since - the date the tenant first moved in. It matches the start date unless it was set when the lease was created or edited, and it is where the 28-day count for the long-stay GST concession starts.
Access code and vehicle - shown when set on the lease.
Site details including site number and category.
Rent amount with payment frequency.
Invoice method (Automatic or Manual).
End of Lease Action showing what happens when the lease expires.
Created date.

Upcoming Invoice

When automatic invoicing is enabled, an Upcoming Invoice box is displayed showing:

Next invoice covers period starting - The start date of the next billing period.
Will be sent on - The date the invoice will actually be generated, which is Invoice Advance Days before the period starts.
Amount - The amount of the next invoice. If the upcoming period is shorter than a full payment period (e.g. the lease ends mid-month), the amount is automatically pro-rated and labelled with (pro-rata).
Period date range - The start and end dates the invoice covers.

Late Invoices

If an invoice is generated for a billing period that has already started (e.g. you created a back-dated active lease, or the daily auto-invoice job missed a few days), the invoice is automatically flagged with a Late badge in the invoice list. The invoice is otherwise normal - its due date is the day before the billing period started, which means it will appear immediately overdue in your dashboard. Late invoices are typically created when:

An active lease is created with a start date in the past
The auto-invoice job is delayed past a billing period boundary

Tenant Details

A lease can have one or more tenants. For each tenant the following is shown:

Name, email, phone, and address.
View Profile link to the full customer profile.
Send SMS button.
Flag/ban status indicators (flagged or banned warnings).

Available Actions

Edit Lease - Modify lease details.
Download PDF - Export the lease summary as a PDF.
Activate Lease - Move from draft to active (shown only for draft leases).
Renew Lease - Extend an active lease with a new end date, rent amount, and auto-renewal option (shown only for active leases with an end date).
Schedule End Date - Set a future end date for an active lease, automatically pro-rating the final billing period (shown only for active leases).
Cancel Lease - Terminate the lease agreement (shown for active or draft leases).

Sections

Account

Shows the Lease balance, the Unpaid invoices with the overdue amount, and the Total outstanding. Adjust balance records arrears, credit or a payment received outside Camper BMS, Create invoice from balance turns the balance into an invoice, and Statement downloads or emails an account statement. Balance changes lists each change with its note. See Lease Balance and Account Statements.

Documents & Files

View and manage the lease agreement document (shown with an "Agreement" badge).
Upload additional files via the Upload Files button.
View and delete files.

Invoices

Create new invoices via the New Invoice button, specifying amount, description, customer, invoice type, and due date.
Mark invoices as paid or unpaid.
Void invoices.
Process full or partial refunds.

Utilities

On a site in a metered area, a Utilities section shows one block per meter with its rate, the Last reading, a box for a New reading with its date, and the Bill that reading makes. Type the figure, set the date and click Save; the bill appears beside it, and Issue sends it as an invoice. For a replaced meter, type the new meter's figure and click Meter was replaced? before saving. Add or Change beside the meter number sets the number printed on the meter. Show reading history lists every reading, and Remove deletes one no invoice has used. Below the meters, Utility bills on this lease lists every bill and its status. See Metered Utilities.